Integrations

Connect Airtable

Sync inventory and projects straight from your Airtable bases. It takes about 3 minutes: create a read-only token in Airtable, paste it into RackStack Pro, and pick a base.

Before you start

You need to be an owner or admin of your RackStack Pro organization to manage integrations. The token you create is read-only and stored encrypted.

Part 1 — Create an Airtable token

RackStack Pro connects using an Airtable Personal Access Token — a read-only key you generate in your Airtable account.

1
Open your Airtable account menu
From your Airtable Home, click your account avatar in the top-right corner.
airtable.com
Airtable Home — click your avatar (top-right)
2
Go to the Builder hub
In the menu, click Builder hub, then open Personal access tokens under Developers.
airtable.com
Account menu — choose Builder hub
3
Create a token
On the Personal access tokens page, click Create token.
airtable.com/create/tokens
Personal access tokens — click Create token
4
Name it, grant all bases, and add the scopes
Give it a name like RackStack Pro. Under Access click Add all resources so the token can read every base you have — now and in the future — so one token covers all your projects and you never make another when you add a base. Then click Add a scope and add these two:
- data.records:read
- schema.bases:read
airtable.com/create/tokens/new
Name the token, then Add all resources and Add a scope
5
Create the token
With All resources and both read scopes set, click Create token.
airtable.com/create/tokens/new
Both scopes + All resources set — click Create token
6
Copy the token
Airtable shows the token once. Click the copy icon and keep it handy — you’ll paste it into RackStack Pro next. It starts with pat….
airtable.com/create/tokens/new
Copy the token — it’s shown only once

Keep your token private

Your token is a password to your Airtable data — never post it publicly or paste it into a screenshot you share. Airtable shows it only once; if you lose it (or expose it), delete that token and create a new one.

Part 2 — Connect it in RackStack Pro

1
Open the Integrations settings
In RackStack Pro, go to SettingsIntegrations. On the Airtable card, paste your token into Personal Access Token and click Connect Airtable.
2
Choose your base
Once connected, a Base dropdown appears listing the bases your token can see. Select one and click Use base. RackStack Pro shows how many tables it found.

RackStack Pro Settings → Integrations, Airtable card — Paste your token on the Airtable card, then Connect Airtable

app.rackstackpro.com/dashboard/settings/integrations

Airtable● Connected

Base

Inventory Base ▾

Use base

After connecting, pick the base to sync from

Part 3 — Import your data

Inventory: go to InventoryProducts, click Import, choose the Airtable tab, pick the table with your products, and click Import from Airtable.

Projects: go to Projects, click Import, choose Airtable, pick a table, optionally set a project name, then Import project.

app.rackstackpro.com/dashboard/inventory

Import inventory

File

Airtable

Sortly

inFlow

Table

Products ▾

2Import from Airtable

Importing an Airtable table into inventory

How fields are matched

RackStack Pro matches your Airtable field names to its own columns automatically — you don’t have to rename anything, but closer names map more cleanly.

Inventory: fields like Name, SKU, Quantity / Stock On Hand, Cost, Supplier, Type and Tags are recognized. A record whose SKU matches an existing product updates it — so re-importing is a sync, not a duplicate.
Projects: each record becomes a task. A Section/Status/Group field becomes the task list, and Status, Priority and Due date map automatically.

Re-syncing later

Run the import again anytime to pull the latest from Airtable. Matching SKUs update in place; new records are added.

Next: Importing inventory in depth