Importing data
Import inventory
Bring your product catalog into RackStack Pro from a spreadsheet or a connected tool. Every source funnels through the same column matcher, so your existing headers just work.
Ways to import
Open InventoryProducts and click Import. You’ll see four sources:
- File — upload an
.xlsxor.csv. Pick your tool in the Coming from menu for tailored tips. - Airtable — connect Airtable, then choose a table.
- Sortly — connect Sortly, then import.
- inFlow — connect inFlow, then import.
Not sure of the format?
In the File tab, choose Excel / CSV and click Download template for a ready-to-fill spreadsheet with the exact columns.
The spreadsheet format
Only a Name column is required. These optional columns are recognized (and common variants of each name, too):
| Column | What it maps to |
|---|---|
| Name (required) | Product name |
| SKU | Matched against existing products to update in place |
| Type | Panel / Sheet / Lumber / Hardware / Consumable / Other |
| Species, Thickness, Width, Length | Material + dimensions |
| Unit | Sheet / Board foot / Piece / Linear foot · or by container: Box / Bottle / Tube / Cartridge / Roll / Pack / Can / Bag |
| Quantity / Stock On Hand | On-hand count |
| Min Quantity | Low-stock threshold |
| Cost / Purchase Rate / Price | Cost per unit |
| Supplier / Vendor | Supplier |
| Tags | Comma-separated tags |
Re-import = sync
Rows whose SKU matches an existing product update it; rows with a new or empty SKU are added. So you can re-run an import to sync without creating duplicates.
Exporting from specific tools
These all export a spreadsheet you upload in the File tab:
In Zoho Inventory: Items → ••• → Export Items → CSV
Auto-matched columns: Item Name, SKU, Stock On Hand, Purchase Rate, Vendor
In QuickBooks: Products & Services → Export to Excel
Auto-matched columns: Name, SKU, Quantity On Hand, Sales Price
In Square: Dashboard → Items → Actions → Export Library (CSV)
Auto-matched columns: Item Name, SKU, Quantity, Price
Plan limits
Imports respect your plan’s product limit. If an import would exceed it, the products that fit are added and the rest are reported as skipped — upgrade to add more.